AM00500
INTERNAL CONTROLLER
Level 11
Reports to (Hierarchical)
Head of Mission
Reports to (Functional)
Operational Cell Fin Advisor/ HQ Controller
Job Family
HR & FIN
Main Purpose
Supervising and improving control procedures in the mission in all areas (finance, supply, medical/pharma, HR) with the support of relevant tools such as checklists and risk analysis and in certain cases performing internal audits at project & capital level, according to MSF protocols, standards and procedures in order to avoid fraud and ensure correct use of MSF resources |
Accountabilities
- Defining and/or implementing internal control procedures and tools in all departments and locations of the mission including standard checklists. In close collaboration with the HoM and the Cell Fin Referent/ HQ Control department, keeping informed of the latest developments related to internal controlling and proposing improvements that can be later shared with other missions
- Creating an anti-fraud policy for the mission in collaboration with the Coordinators
- Informing and training all concerned employees on the internal control tools and procedures and ensuring that control systems are followed by all relevant staff with quality and timely collection of data. Supporting the Coordinators in charge of Supply (medical and non-medical areas) to implement supply policy
- Discussing with the Coordinators on the level of risk of their area and working together on the monthly evaluation/follow up of risks, and presenting the results to the CMT on a monthly basis
- Performing field visits in order to anticipate fraud or misuse of resources, especially when the monthly evaluation follow up indicates increase in the risk
- Identifying, evaluating and recommending measures to prevent fraud and losses in order to reduce financial risk. Alerting the HoM and CMT, concerned coordinators and Cell Fin Referent in case of suspicion of fraud or any relevant increase of risk
- In case of fraud, leading, coordinating and writing an incident report on the investigation. Playing a consultative role in its follow up and on the eventual disciplinary measures. Proposing and implementing the follow up of corrective actions together with the relevant supervisors. |
Education
- Degree in Economy/Finances mandatory
- Two year experience in project management essential (including definition, planning and budget control)
Experience
- Experience with MSF or other NGOs desirable
- Experience in developing countries desirable
- Desirable: public health background or experience
Language Level Description
B2 Independent User
Vantage or upper intermediate
- Can understand the main ideas of complex text on both concrete and abstract topics, including technical discussions in his/her field of specialisation.
- Can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers quite possible without strain for either party.
- Can produce clear, detailed text on a wide range of subjects and explain a viewpoint on a topical issue giving the advantages and disadvantages of various options.
Technical Skills
This job doesn't have technical skills.
Transversal Competencies
Commitment to MSF’s Principles
Demonstrates loyalty, awareness and respect for MSF’s values
- Expresses his/her interest by talking/asking/giving informed opinions about MSF’s activities.
- Expresses he/she wants to work with MSF because of its principles and mission.
- Overtly expresses his/her satisfaction at belonging to MSF and defends MSF’s social mission.
- Refers to beneficiaries* when speaking about his/her own work.
- Always transmits a positive image of MSF in front of both colleagues and external people.
- Translates the principles of MSF into actions.
Behavioural Flexibility
Adapts behaviour to the needs of the situation
- Accepts decisions which are not completely in line with his/her personal opinions.
- Is flexible in applying and adapting procedures.
- Adapts his/her behaviour to the characteristics of the interlocutor and/or situation.
- Learns from problems and difficulties, becoming more competent at resolving similar situations in the future.
- Looks for adaptable solutions in order to achieve objectives.
- Reassesses priorities when circumstances change, focusing on objectives.
Results and Quality Orientation
Improves performance and sets ambitious and realistic goals
- Strives to continually improve work methods.
- Suggests news ways of increasing efficiency in his/her field of action.
- Demonstrates a continuous learning attitude.
- Sets as an objective the improvement of the process.
Teamwork and Cooperation
Encourages, engages and motivates people to work as a team
- Shows he/she values the experience and input of other team members through empathetic communication.
- Makes decisions taking into account how they affect the team.
- Actively seeks input from team members to define how they will work together.
- Makes sure the common objective is known and supported by all the team.
- Works to achieve cohesion and a spirit of cooperation in the team.
- Involves the team in the decision-making process that may affect all its members.
People Management and Development
Gives feedback and sets limits
- Informs and gives feedback about results achieved by the team.
- Individually rectifies ineffective behaviour through constructive feedback.
- Acknowledges the positive performance of his/her collaborators, using suitable techniques for the follow-up appraisal.
- Manages any discrepancies between team members’ expectations and the reality of their situation.
- Is approachable and makes time for all team members.