LC00601
DEPUTY COORDINATOR in charge of LOGISTICS
Level 12
Reports to (Hierarchical)
Logistics Coordinator
Reports to (Functional)
Logistics Coordinator
Job Family
Logistics and Supply
Main Purpose
Supporting the Logistics Coordinator through delegated tasks and responsibilities, replacing him/her in his/her absence and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF protocols, standards and procedures in order to enable the development of the mission and optimize the impact of the medical projects.
Accountabilities
- Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising the Logistics Coordinator in the translation of the identified needs into objectives, priorities and resources needed for intervention
- Defining, monitoring, evaluating and ensuring the implementation of the strategies and activities in the mission of the following activities, as defined in the delegated tasks, according to MSF standards, protocols and procedures:
- Construction and rehabilitation, transport, ICT, communications, vehicles and engines, equipment, installations and infrastructures, etc. Including the installation and maintenance of functional office space(s) and lodging facilities in an adequate living conditions and all the equipment required as well as the proper use and maintenance of IT computers, soft wares, backups, etc. and the communication tools and means in the mission
- Stock and supply of medical and non-medical materials
- Water, health and sanitation activities
- Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
- Ensuring technical support to his/her team as well as to all other teams in the mission
- Defining and monitoring the technical aspects of the risk reduction policy, transport, communication, protection, identification and preparation of the technical aspects of the mission security policy and guidelines, evacuation plan and contingency plan, performing day-to day monitoring of the application of security rules and reporting to the HoM of any problem
- Representing MSF in meetings with Authorities and other NGOs at the request of the Logistics Coordinator
- Performing tasks delegated by the Logistics Coordinator, as specified in his/her job description
Education
Essential technical/logistics degree/diploma
Experience
Essential working experience of at least two years in relevant jobs, experience with MSF or other NGOs in developing countries.
Language Level Description
C1 Proficient User
Effective Operational Proficiency or advanced
- Can understand a wide range of demanding, longer texts, and recognise implicit meaning.
- Can express ideas fluently and spontaneously without much obvious searching for expressions.
- Can use language flexibly and effectively for social, academic and professional purposes.
- Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices.
Technical Skills
Facility Management
UNDER SUPERVISION
Be able to use MSF Buphagus software
Explain the basics of the equipment management policy (identification, procedures)
Management of Offices and Workplace Safety
MASTER
Sound knowledge of safety hazard and related soultions
Sound technical knowledge of the maintenance principles/tools for all the tehcnical services related to the buildings
Ability to understand and evaluate the pertinency to outsource techical services for building maintenance.
Ability to organize the use of the buildings according to the security needs (relocation/hybernation)
Familiar woth local rules/laws related to conutry real estate
Vehicle Feet Management
MASTER
Able to establish approprite technical procedures, tools and follow-up to manage a fleet with more than 10 vehicles (any type).
Be able to define a vehicle replacement strategy, accordig to the needs and deployment conditions
Prooved mastery of mechanical spareparts, (produce 6-month order sparepart, Toyota sparepart form)
Ability to evaluate the pertinency of regional outsurcing maintenance services, local and regional purchase (veichles and spare part) and renting of veichles
Aerial Operations
AUTONOMOUS
Able to recognise the needs of a project in terms of aerial operation (flight frequency, possible routings, number of passengers to be transported, etc.) on a regular basis or in the event of emergency (evacuation)
Able to organize aerial operations for a project taking into accounts costraints and actors involved
Able to implement MSF safety policies and protocols with regards to an aerial operation
Information and Communication Technology
UNDER SUPERVISION
Able to explain the MSF IT policy (3S: Security, Standardization, backup System)
Able to perform, verify and re-install a backup
Able to apply installation and maintenance procedures for IT material
Basic knowledge of computer network architecture
Able to follow a logic procedure in order to detect IT problems
Telecommunications
UNDER SUPERVISION
Familiar with MSF basic standard tools and procedures (Difference between HF and VHF, estqblish radio contact, use of satellite phone, use and interpret an swvr meter)
Construction and Renovation
AUTONOMOUS
Capable to define and manage the different phases in a renovation and/or construction project (temporary, semi-premanent and permanent atructures)
Sound knowlegde of MSF construction process
Able to draw a detailed diagram with dimension, orientation and elements of description
Able to guide the technical choice of materials
Able to provide maintenance of a building (up to 200m²) considering the integration of all the other relevant technical families (watsan, energy, etc.)
Good knowledge of local market in terms of materials, technicians, contractors, local law and istitutional actors
Capacity to do basic site planning for structure installation (temporary, semi-premanent and permanent structures)
Water, Hygiene and Sanitation
AUTONOMOUS
Explain the various mechanisms of disease transmission via water and excrement.
Be able to implement the “Essential WHS requirements for health structures” (except Vector Control).
Be able to perform water chlorination.
Know how to perform a batch assisted sedimentation (drop‐drop, SSD).
Be able to install/operate/maintain MSF pumps (motorised pump, submersible & cellar).
Be able to harvest water through “jetting” technology.
Understand the concept of Vector Control & how to use LNs.
Be able to set up a proper excrement management (calculate volumes, construction of various systems & concrete slabs).
Be able to set up proper a waste water facility (grease trap, infiltration systems).
Be able to set up a proper medical waste facility (+ follow‐up of construction of De Montfort incinerators)
Food Logistics
UNDER SUPERVISION
Good knowlegde of MSF guidelines with regards to fod logistics
Support for Displaced/Homeless Populations/Shelter
Responses to Epidemics and Other Infectious Diseases/Vaccination (general)
UNDER SUPERVISION
Good knowledge of MSF tools (guidelines, kits) related to epidemics and vaccination (cold chain, stock, transport) and capable to deploy them
Vaccination
UNDER SUPERVISION
Good Knowlegde of of measure and control tools of the cold chain
Good Knowledge of basic hardware and able to deploy and maintain
Cholera
UNDER SUPERVISION
Good knowlegde of MSF Cholera guidelines
Able to set up a CTC/CTU under the supervision of an experienced Watsan/Log (water, excrement
management, wastewater, medical waste
Safety
EXPERT
Able to conduct a critical review of the suitability, efficacy and efficiency of the safety management of a mission.
Train all those involved in a mission in all aspects of safety (context, risk evaluation,
standard procedures, contingency plans, incident reports and analysis).
Be able to define a safety strategies, and to provide appropriate tools and resources for tis implementation.
Develop and maintain a regional, even international, information network capable of aiding MSF in comprehension and ensuring safety in one or more specific contexts
Transversal Competencies
Strategic Vision
Has an overview and links current actions with organisational objectives
- Contributes towards the global vision.
- Relates the objectives of his/her project to MSF’s objectives.
- Is able to distinguish between working activities that give value to MSF’s objectives and those that do not.
- Sets and maintains an order of priorities in his/her work according to MSF’s strategic objectives.
Service Orientation
Anticipates clients’ needs
- Anticipates the need to offer information about the services provided.
- Offers services that deliver added value to clients.
- Responds to clients’ needs even when the demand is not explicit.
- Thinks about the effect of his/her actions on others.
- Is proactive in ascertaining the future needs of clients and understanding their underlying needs.
Teamwork and Cooperation
Builds team spirit within the organisation
- Fosters and encourages collaboration between members of different teams, services and departments, even in difficult situations.
- Explains to others (in meetings, speeches, etc.) the importance of working in teams.
- Acts by example.
Leadership
Uses actions and indirect influences to persuade
- Gives solid and coherent arguments to support his/her points to the interlocutor, stressing the key information.
- Uses different communication tools and means (internal and external resources) to get the message across.
- Selects communication strategies to have a persuasive impact on the interlocutor.
- Seeks backup from experts and third parties to strengthen his/her point of view.
- Manages his/her emotions.
People Management and Development
Works on the growth and development of team members
- Offers each team member an equal opportunity to succeed.
- Publicly acknowledges good performance and positively reinforces it.
- Considers the personal development of each team member and proposes an individual development plan.