LC00601
COORDINATEUR ADJOINT resp. de LOGISTIQUE
Niveau 12
Responsabilité Hiérarchique
Coordinateur Logistique
Responsabilité Fonctionnelle
Coordinateur Logistique
Domaine Professionnel
Logistique et Approvisionnement
But principal
Appuyer le coordinateur logistique en fonction des tâches et responsabilités qui lui ont été déléguées; remplacer le coordinateur logistique lors de ses absences. De manière générale, l’adjoint coordinateur logistique collabore avec le coordinateur logistique et participe à la définition et à la mise en œuvre des stratégies techniques et de logistique et à l’appui sur le terrain. Cela implique d’assurer la pertinence et la cohérence des programmes de logistique, l’adéquation des moyens fournis et le respect des normes et des protocoles de MSF afin de faciliter l’établissement de la mission dans des conditions de travail parfaites, et d’optimiser l’influence des projets médicaux. Le coordinateur adjoint logistique spécialisé dans l’approvisionnement élabore des stratégies d’approvisionnement et coordonne la mise en œuvre d’une chaine d’approvisionnement efficiente pour la mission et conformément aux normes et protocoles de MSF.
Responsabilités
- Participer activement à la définition et à la mise à jour de la planification annuelle des projets et des budgets et au plan de prévision des situations d’urgence, en définissant la stratégie et en conseillant le coordinateur logistique dans la traduction des besoins techniques et en logistique identifiés en objectifs, priorités et ressources nécessaires pour l’intervention.
- Suivre la mise en œuvre des activités techniques et de logistique de la mission (construction et remise en état, stock et approvisionnement des matériels médicaux et non médicaux, transport, communications, eau et assainissement, véhicules et engins, équipements /installations et infrastructures, etc.) dans le respect des normes protocoles et procédures de MSF , et faisant rapport au chef de mission sur l’évolution des programmes en cours et en proposant les stratégies de réorientation le cas échéant.
- Organiser et superviser, en étroite coordination avec le coordinateur RH, les processus associés (recrutement, formation, briefing/débriefing, évaluation de performance, détection de potentiel, perfectionnement et communication interne) du personnel de soutien logistique dans la mission afin de s’assurer de disposer à la fois du nombre de personnes et de la somme des connaissances nécessaires. Mettre en œuvre toutes ces activités liées au personnel logistique sous sa responsabilité.
- Assurer la référence technique pour toutes les questions techniques et de soutien logistique dans la mission et offrir un encadrement au personnel logistique.
- Assurer l’installation et l’entretien d’espace(s) de bureaux fonctionnel(s) et d’installations d’hébergement dans des conditions de travail et de vie adéquates et tout l’équipement nécessaire.
- Assurer la bonne utilisation et la maintenance de l’informatique (ordinateurs, logiciels, sauvegarde, etc.) et des matériels de communication.
- Définir et assurer le suivi des aspects techniques de la politique de réduction des risques, du transport, des communications, de la protection, identifier et préparer les aspects techniques de la politique et des directives de sécurité de la mission, du plan d’évacuation et du plan de mesures d’urgence. Effectuer le suivi au quotidien de l’application des règles de sécurité au jour le jour et signaler tout problème au chef de mission.
- Assurer les moyens de communications de la mission (y compris les numéros et les fréquences) afin de permettre des communications permanentes entre la capitale, les projets, les bases et le siège. S’assurer que tout le personnel de la mission a reçu une formation adéquate sur l’utilisation des équipements de communications disponibles à la mission (téléphones satellite, radios HF/ VHF, ordinateurs, etc.).
- À la demande du coordinateur logistique, représenter MSF dans les réunions avec les autorités et d’autres ONG sur des questions relatives à la logistique ou de nature technique.
Éducation
Indispensable: diplôme technique ou en logistique
Expérience
Expérience de travail indispensable d’au moins deux ans dans des emplois pertinents; expérience avec MSF ou d’autres ONG dans des pays en voie de développement.
Language Level Description
C1 Proficient User
Effective Operational Proficiency or advanced
- Can understand a wide range of demanding, longer texts, and recognise implicit meaning.
- Can express ideas fluently and spontaneously without much obvious searching for expressions.
- Can use language flexibly and effectively for social, academic and professional purposes.
- Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices.
Technical Skills
Facility Management
UNDER SUPERVISION
Be able to use MSF Buphagus software
Explain the basics of the equipment management policy (identification, procedures)
Management of Offices and Workplace Safety
MASTER
Sound knowledge of safety hazard and related soultions
Sound technical knowledge of the maintenance principles/tools for all the tehcnical services related to the buildings
Ability to understand and evaluate the pertinency to outsource techical services for building maintenance.
Ability to organize the use of the buildings according to the security needs (relocation/hybernation)
Familiar woth local rules/laws related to conutry real estate
Vehicle Feet Management
MASTER
Able to establish approprite technical procedures, tools and follow-up to manage a fleet with more than 10 vehicles (any type).
Be able to define a vehicle replacement strategy, accordig to the needs and deployment conditions
Prooved mastery of mechanical spareparts, (produce 6-month order sparepart, Toyota sparepart form)
Ability to evaluate the pertinency of regional outsurcing maintenance services, local and regional purchase (veichles and spare part) and renting of veichles
Aerial Operations
AUTONOMOUS
Able to recognise the needs of a project in terms of aerial operation (flight frequency, possible routings, number of passengers to be transported, etc.) on a regular basis or in the event of emergency (evacuation)
Able to organize aerial operations for a project taking into accounts costraints and actors involved
Able to implement MSF safety policies and protocols with regards to an aerial operation
Information and Communication Technology
UNDER SUPERVISION
Able to explain the MSF IT policy (3S: Security, Standardization, backup System)
Able to perform, verify and re-install a backup
Able to apply installation and maintenance procedures for IT material
Basic knowledge of computer network architecture
Able to follow a logic procedure in order to detect IT problems
Telecommunications
UNDER SUPERVISION
Familiar with MSF basic standard tools and procedures (Difference between HF and VHF, estqblish radio contact, use of satellite phone, use and interpret an swvr meter)
Construction and Renovation
AUTONOMOUS
Capable to define and manage the different phases in a renovation and/or construction project (temporary, semi-premanent and permanent atructures)
Sound knowlegde of MSF construction process
Able to draw a detailed diagram with dimension, orientation and elements of description
Able to guide the technical choice of materials
Able to provide maintenance of a building (up to 200m²) considering the integration of all the other relevant technical families (watsan, energy, etc.)
Good knowledge of local market in terms of materials, technicians, contractors, local law and istitutional actors
Capacity to do basic site planning for structure installation (temporary, semi-premanent and permanent structures)
Water, Hygiene and Sanitation
AUTONOMOUS
Explain the various mechanisms of disease transmission via water and excrement.
Be able to implement the “Essential WHS requirements for health structures” (except Vector Control).
Be able to perform water chlorination.
Know how to perform a batch assisted sedimentation (drop‐drop, SSD).
Be able to install/operate/maintain MSF pumps (motorised pump, submersible & cellar).
Be able to harvest water through “jetting” technology.
Understand the concept of Vector Control & how to use LNs.
Be able to set up a proper excrement management (calculate volumes, construction of various systems & concrete slabs).
Be able to set up proper a waste water facility (grease trap, infiltration systems).
Be able to set up a proper medical waste facility (+ follow‐up of construction of De Montfort incinerators)
Food Logistics
UNDER SUPERVISION
Good knowlegde of MSF guidelines with regards to fod logistics
Support for Displaced/Homeless Populations/Shelter
Responses to Epidemics and Other Infectious Diseases/Vaccination (general)
UNDER SUPERVISION
Good knowledge of MSF tools (guidelines, kits) related to epidemics and vaccination (cold chain, stock, transport) and capable to deploy them
Vaccination
UNDER SUPERVISION
Good Knowlegde of of measure and control tools of the cold chain
Good Knowledge of basic hardware and able to deploy and maintain
Cholera
UNDER SUPERVISION
Good knowlegde of MSF Cholera guidelines
Able to set up a CTC/CTU under the supervision of an experienced Watsan/Log (water, excrement
management, wastewater, medical waste
Safety
EXPERT
Able to conduct a critical review of the suitability, efficacy and efficiency of the safety management of a mission.
Train all those involved in a mission in all aspects of safety (context, risk evaluation,
standard procedures, contingency plans, incident reports and analysis).
Be able to define a safety strategies, and to provide appropriate tools and resources for tis implementation.
Develop and maintain a regional, even international, information network capable of aiding MSF in comprehension and ensuring safety in one or more specific contexts
Transversal Competencies
Strategic Vision
Has an overview and links current actions with organisational objectives
- Contributes towards the global vision.
- Relates the objectives of his/her project to MSF’s objectives.
- Is able to distinguish between working activities that give value to MSF’s objectives and those that do not.
- Sets and maintains an order of priorities in his/her work according to MSF’s strategic objectives.
Service Orientation
Anticipates clients’ needs
- Anticipates the need to offer information about the services provided.
- Offers services that deliver added value to clients.
- Responds to clients’ needs even when the demand is not explicit.
- Thinks about the effect of his/her actions on others.
- Is proactive in ascertaining the future needs of clients and understanding their underlying needs.
Teamwork and Cooperation
Builds team spirit within the organisation
- Fosters and encourages collaboration between members of different teams, services and departments, even in difficult situations.
- Explains to others (in meetings, speeches, etc.) the importance of working in teams.
- Acts by example.
Leadership
Uses actions and indirect influences to persuade
- Gives solid and coherent arguments to support his/her points to the interlocutor, stressing the key information.
- Uses different communication tools and means (internal and external resources) to get the message across.
- Selects communication strategies to have a persuasive impact on the interlocutor.
- Seeks backup from experts and third parties to strengthen his/her point of view.
- Manages his/her emotions.
People Management and Development
Works on the growth and development of team members
- Offers each team member an equal opportunity to succeed.
- Publicly acknowledges good performance and positively reinforces it.
- Considers the personal development of each team member and proposes an individual development plan.
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