LM00900
LOGISTICS TEAM LEADER
Level 11
Career Path
Reports to (Hierarchical)
Project Coordinator
Reports to (Functional)
Logistics Coordinator
Job Family
Logistics
Main Purpose
Ensuring the correct planning, implementation and monitoring of the logistics activities and programs in the project and coordinating human and material related resources needed, in accordance with MSF standards and protocols in order to contribute to the proper development of the mission and to optimize the impact of the medical projects
Accountabilities
- In collaboration with the Project Coordinator, and the Logistics Coordinator, defining, implementing and monitoring logistics activities and when needed, the logistics operational priorities, according to MSF project plan, standards and protocols.
- Participating in the development of the policies, annual plans, proposals, and budget review, as well as exploratory missions/situation assessments and supporting the activities of the project with resources, procedures and tools defined with the Logistics Coordinator, in order to facilitate achievement of the operational objectives
- Ensuring the implementation and monitoring of one or more/all of the following activities:
- Supply: Implementation and maintenance of an appropriate supply chain for the Project.
- Logistics:
- Installation and maintenance of functional office space(s) and lodging facilities in the project in an adequate living condition as well as all the equipment required,
- Management of the logistics of the material resources for the Project, under the supervision of the line manager and the technical adviser
- Implementation of support activities (communications, electricity, transport, construction, restoration, etc.) and any other logistical activities required to achieve the medical objectives
- Implementation, management and monitoring of the application of necessary reporting tools for logistic activities
- WHS: implementation of the water, health and sanitation activities
- Coordinating, organizing, supervising, coaching and providing technical support to the logistics team members in order to improve the logistics components of the project
- Planning and supervising, in close coordination with the Project Coordinator, the associated processes (recruitment, training, induction, performance evaluation, development and internal / external communication) of the logistics staff of the project in order to ensure both the sizing and the amount of knowledge required, improve people capabilities.
- Participating in the implementation of the technical choices, policies and logistics procedures defined by the line manager in the Project Security Policy. Ensuring compliance with them, the correct use and maintenance of tools and documents for logistical monitoring. In the absence of the Field Coordinator and at the request of the Head of Mission, overseeing security
Education
Essential Secondary Education.
Experience
Essential, working experience of at least two years in relevant jobs and previous humanitarian experience in MSF or other NGOs in developing countries, managing large teams. Desirable previous experience in emergencies
Language Level Description
B2 Independent User
Vantage or upper intermediate
- Can understand the main ideas of complex text on both concrete and abstract topics, including technical discussions in his/her field of specialisation.
- Can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers quite possible without strain for either party.
- Can produce clear, detailed text on a wide range of subjects and explain a viewpoint on a topical issue giving the advantages and disadvantages of various options.
Technical Skills
Facility Management
AUTONOMOUS
Able to identify the needs of a base in terms of non-medical investment equipment.
Able to analyse/interpret the data extracted from Buphagus
Basic knowledge of the equipment management policy (identification, maintenance procedures, standard articles, etc.)
Able to evaluate the impact of inhouse or outhouse servicing of investiment equipments
Management of Offices and Workplace Safety
AUTONOMOUS
Ability to collect the needs of the building users and propose and implement rational solutions
Ability to understand and evaluate the local real estate market.
General knowledge of safety hazard and related soultions
General technical knowledge of the maintenance principles/tools for all the tehcnical services related to the buildings
Transport/Mechanic
UNDER SUPERVISION
Familiar with MSF basic standard tools and procedures (Carnet de Bord, fiche de travail, dayly and weekly check, service « A » and « B »)
Basic knowledge of mechanical spareparts
Be able to properly manage a of fuel storage and to respect refueling principles/rules.
Sound knowledge of driving rules
Vehicle Feet Management
AUTONOMOUS
Be able to size the project fleet and related equipment according to Msf standards and deployment conditions
Be able to organize a garage facility on the basis of MSF standards
Ability to evaluate the pertinency of local outsurcing basic maintenance service of the fleet
Sound Knowledge of mechanical spareparts, (produce regularly order sparepart)
Aerial Operations
UNDER SUPERVISION
Good knowledge of MSF projects air protocols (procedures, flight planning)
Ability of monitoring freight and passanger movements
Able to handle aircraft arrival and departure (airstrip clearing, contact with pilot)
Knowledge of MSF safety policies and protocols with regards to an aerial operation
Information and Communication Technology
UNDER SUPERVISION
Able to explain the MSF IT policy (3S: Security, Standardization, backup System)
Able to perform, verify and re-install a backup
Able to apply installation and maintenance procedures for IT material
Basic knowledge of computer network architecture
Able to follow a logic procedure in order to detect IT problems
Telecommunications
UNDER SUPERVISION
Familiar with MSF basic standard tools and procedures (Difference between HF and VHF, estqblish radio contact, use of satellite phone, use and interpret an swvr meter)
Biomedical Equipment
UNDER SUPERVISION
Be familiar with the types of medical apparatus most used by MSF.
Be able to carry out basic preventive maintenance.
Familiar with MSF basic standard tools and procedures related to biomed equipments
Construction and Renovation
UNDER SUPERVISION
Familiar with renovation and/or construction proceduresfor simple structures (temporary, semi-premanent and permanent)
Good knowlegde of existing MSF construction reference guides/tools.
Explain the MSF prerequisites for a construction project.
Able to draw a schematic diagram.
Able to recognize the need of supply in terms of materials
Safety
AUTONOMOUS
Able to identify the major risks presented by a project in terms of safety of goods and persons, in collaboration with the project coordinator.
Able to identify measures to reduce risks and develop a contingency plan for a project
Transversal Competencies
Commitment to MSF’s Principles
Demonstrates loyalty, awareness and respect for MSF’s values
- Expresses his/her interest by talking/asking/giving informed opinions about MSF’s activities.
- Expresses he/she wants to work with MSF because of its principles and mission.
- Overtly expresses his/her satisfaction at belonging to MSF and defends MSF’s social mission.
- Refers to beneficiaries* when speaking about his/her own work.
- Always transmits a positive image of MSF in front of both colleagues and external people.
- Translates the principles of MSF into actions.
Behavioural Flexibility
Adapts behaviour to the needs of the situation
- Accepts decisions which are not completely in line with his/her personal opinions.
- Is flexible in applying and adapting procedures.
- Adapts his/her behaviour to the characteristics of the interlocutor and/or situation.
- Learns from problems and difficulties, becoming more competent at resolving similar situations in the future.
- Looks for adaptable solutions in order to achieve objectives.
- Reassesses priorities when circumstances change, focusing on objectives.
Results and Quality Orientation
Improves performance and sets ambitious and realistic goals
- Strives to continually improve work methods.
- Suggests news ways of increasing efficiency in his/her field of action.
- Demonstrates a continuous learning attitude.
- Sets as an objective the improvement of the process.
Teamwork and Cooperation
Encourages, engages and motivates people to work as a team
- Shows he/she values the experience and input of other team members through empathetic communication.
- Makes decisions taking into account how they affect the team.
- Actively seeks input from team members to define how they will work together.
- Makes sure the common objective is known and supported by all the team.
- Works to achieve cohesion and a spirit of cooperation in the team.
- Involves the team in the decision-making process that may affect all its members.
People Management and Development
Gives feedback and sets limits
- Informs and gives feedback about results achieved by the team.
- Individually rectifies ineffective behaviour through constructive feedback.
- Acknowledges the positive performance of his/her collaborators, using suitable techniques for the follow-up appraisal.
- Manages any discrepancies between team members’ expectations and the reality of their situation.
- Is approachable and makes time for all team members.