AC00401
COORDINATEUR RH ADJOINT
Niveau 12
Career Path
Responsabilité Hiérarchique
Coordinateur RH
Responsabilité Fonctionnelle
Coordinateur RH
Domaine Professionnel
Administration
But principal
Appuyer le coordinateur RH en assumant les tâches et responsabilités déléguées par lui et suivant ses instructions et les protocoles de MSF en vue d’améliorer la gestion des ressources humaines et de contribuer au perfectionnement professionnel du personnel de MSF dans la mission. Remplacer le coordinateur RH lors des absences de ce dernier.
Responsabilités
Le coordinateur RH peut déléguer de manière ad hoc toute responsabilité à l’adjoint coordinateur RH en fonction de la taille de la mission. L’adjoint coordinateur RH pourrait exécuter entre autres les tâches suivantes:
- Participer à la planification, à la mise en place et au suivi des ressources humaines de la mission afin de bien réaliser les objectifs de la mission et de répondre aux besoins qui peuvent se présenter et en particulier:
- Participer à la définition des descriptifs de postes et à l’établissement de la mission en termes de ressources humaines.
- Participer à la mise en route et à la clôture du projet et à son déroulement du point de vue des ressources humaines.
- Appuyer les équipes sur le terrain afin d’assurer une bonne gestion et une bonne performance.
- Appuyer les coordinateurs sur le terrain, les responsables administratifs sur le terrain et les autres superviseurs dans toutes les questions relatives aux ressources humaines, leur offrir un soutien technique en s’assurant qu’ils comprennent et mettent en œuvre les politiques et les outils de gestion des RH.
- Offrir un appui à la gestion administrative et juridique des RH à la mission, concernant aussi bien le personnel local qu’international, sur les questions relatives au droit du travail, aux contrats, aux salaires, à la sécurité sociale, aux relations de travail, aux systèmes d’assurance santé etc.
- En coopération avec le coordinateur RH vérifier les conditions de vie des personnels, national, international et délocalisé et aider à faire le suivi des mouvements du personnel international.
- Participer aux processus de sélection et de recrutement, ainsi qu’aux programmes d’orientation et les sessions d’accueil pour le nouveau personnel en vue de recruter et de préparer les meilleurs candidats pour la mission.
- Participer à la détermination des programmes de perfectionnement professionnel et des besoins de formation afin de promouvoir le développement professionnel du personnel de l’organisation.
- Faire rapport au coordinateur RH sur la mise en œuvre des politiques de RH sur le terrain ainsi que de tout incident ou problème qui peut survenir et faire des propositions en vue de l’amélioration de la gestion des RH sur le terrain.
- Appuyer le coordinateur RH dans l’ensemble de l’administration de la mission.
- À la demande du coordinateur RH, représenter MSF dans les réunions avec les autorités et d’autres ONG sur des questions relatives aux RH et à l’administration.
- Appuyer le coordinateur RH dans l’utilisation des outils de production de rapports qui sont sous sa responsabilité.
Éducation
Indispensable: diplôme universitaire ou spécialisation en gestion des RH
Expérience
Expérience indispensable d’au moins deux ans dans des postes de gestion des RH De préférence expérience d’au moins deux ans chez MSF ou dans une autre ONG.
Language Level Description
C1 Proficient User
Effective Operational Proficiency or advanced
- Can understand a wide range of demanding, longer texts, and recognise implicit meaning.
- Can express ideas fluently and spontaneously without much obvious searching for expressions.
- Can use language flexibly and effectively for social, academic and professional purposes.
- Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices.
Technical Skills
HR Strategy Development
MASTER
Able to analyze the local HR context of the mission
Able to advise on the analyze of the HR organization of the project (workload, tasks allocation, needs calculation,...)
Able to define the HR strategy of the mission, integrating both operational needs and the one of the organization - global HR strategy (OC and international level)
Able to evaluate and plan the activities to put in place in order to implement the strategy
Legal
MASTER
Able to analyze the local legal context with the support of MSF tools
Able to organize the legal protection of the mission by identifying a local legal expert able to advise the organization, using guidelines and with the advise of legal adviser in HQ if necessary
Able to ensure the follow up of court cases, liaising with the HQ and the local legal expert
Able to write / co write a draft of any contractual document taking into account the local law and MSF policies and submit if necessary to the local and or HQ legal advisor
Able to ensure the follow up of the different taxes payment (fiscal obligation)
Administrative Management
AUTONOMOUS
Able to explain and ensure the proper implementation of policies, tools and processes related to legal management of the project (contract, rent,...)
Able to follow up legal aspects of the project management
Able to put in place a system to ensure the proper legal management of the project
Recruitment
AUTONOMOUS
Able to implement MSF administrative policies and tools (MSP, Health care package, GPS,...)
Able to implement processes autonomously and propose improvement in order to adapt them to the mission/project
Able to implement the function grid
Able to implement a salary revision
Career management
AUTONOMOUS
Able to support the supervisors to detect people with potentials based on competencies
Able to propose career development plan for national staff
Able to follow up career development plans
Training
AUTONOMOUS
Able to define objectives for specific trainings according to specific needs detected
Able to develop basic training sessions in own area
Able to make an assessment of training needs in a team/mission
Able to facilitate training sessions and to train other facilitators
Organization Design
MASTER
Able to advise the coordinators / supervisors / activity managers on how to define organizational structures and design organization charts
Able to advise coordinators / supervisors / activity managers on how put in place a system of meetings and communication flows adapted to the situation of their teams and to their activities
Team Management
MASTER
Able to advise coordinators / supervisors / activity managers on how to give and receive feedback in order to improve team work
Able to analyse (de)motivation factors in a team and advise coordinators / supervisors / activity managers in terms of motivation
Able to advise coordinators / supervisors / activity managers on how to delegate and on how to supervise
Able to advise and assist coordinators / supervisors / activity managers in case of conflicts or stress detected within a team
IT HR Tools
AUTONOMOUS
Able to use the IT system as a management tool, by extracting all the relevant data, analyzing them and drawing conclusion
Transversal Competencies
Strategic Vision
Has an overview and links current actions with organisational objectives
- Contributes towards the global vision.
- Relates the objectives of his/her project to MSF’s objectives.
- Is able to distinguish between working activities that give value to MSF’s objectives and those that do not.
- Sets and maintains an order of priorities in his/her work according to MSF’s strategic objectives.
Planning and Organising
Enables others to organize
- Provides support and offers alternatives to ensure that everyone in the team is able to plan/organise his/her own job.
- Ensures objectives are well defined, shared and acknowledged by the whole team.
- Involves the team in discussions on planning to increase efficiency.
- Is able to use other people’s planning to monitor activities.
- Enables others to organise and plan ahead, based on clear and structured vision.
- Organises plans and objectives according to the long-term vision.
- When a new situation arises, foresees the time required (by him/herself and others) and makes small organisational or time-related changes to deal with it.
- Provides reports from meetings with main points agreed and next steps proposed.
- Makes sure that everyone involved in a task is aware of its existence, knows the expected results and by when they are to be achieved.
Teamwork and Cooperation
Builds team spirit within the organisation
- Fosters and encourages collaboration between members of different teams, services and departments, even in difficult situations.
- Explains to others (in meetings, speeches, etc.) the importance of working in teams.
- Acts by example.
Leadership
Uses actions and indirect influences to persuade
- Gives solid and coherent arguments to support his/her points to the interlocutor, stressing the key information.
- Uses different communication tools and means (internal and external resources) to get the message across.
- Selects communication strategies to have a persuasive impact on the interlocutor.
- Seeks backup from experts and third parties to strengthen his/her point of view.
- Manages his/her emotions.
People Management and Development
Works on the growth and development of team members
- Offers each team member an equal opportunity to succeed.
- Publicly acknowledges good performance and positively reinforces it.
- Considers the personal development of each team member and proposes an individual development plan.
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