LC00600
DEPUTY COORDINATOR in charge of
Level 12
Reports to (Hierarchical)
Logistics / Supply Chain/ WHS or Technical Logistics Coordinator
Reports to (Functional)
Logistics / Supply Chain/ WHS or Technical Logistics-Coordinator
Job Family
Logistics and Supply
Main Purpose
Supporting the Logistics Coordinator (or Supply Chain Co or WHS Co or Technical Logistics Co) through delegated tasks and responsibilities, replacing him/her in his/her absence and participating and collaborating in the implementation of strategies and support to the field in accordance with MSF standards and protocols in order to enable the development of the mission and optimize the impact of the medical projects
Accountabilities
- Participating actively in the definition and monitoring of annual project planning and budgets and the Emergency Preparation Plan, defining strategies and advising the Logistics Coordinator or Supply Chain Coordinator / WHS Coordinator (if present in the mission) in the translation of the identified needs into objectives, priorities and resources needed for intervention
- Defining, monitoring, evaluating and ensuring the implementation of the strategies and activities in the mission of one or more of the following activities, as defined in the delegated tasks, according to MSF standards, protocols and procedures:
- “…In charge of Logistics” : all logistics activities in the mission, including supply & WHS
- “…In charge of WHS”: only WHS activities
- “…In charge of Supply”: only Supply Chain activities
- “…In charge of Technical Logistics”: all logistics activities in the mission excluding supply
- Planning, supervising and implementing, in close coordination with the HR Coordinator, the associated processes (recruitment, training, briefing/debriefing, performance evaluation, detection of potential, development and internal communication) of the staff under his/her responsibility in order to ensure both the sizing and amount of knowledge required
- Ensuring technical support to his/her team as well as to all other teams in the mission
- Representing MSF in meetings with Authorities and other NGOs at the request of her/his respective Coordinator
- Performing tasks delegated by the Logistics / Supply Chain/WHS or Technical Logistics Coordinator, as specified in the specific tasks as specified in his/her job description
Education
Essential degree and Specialization in Logistics/Supply Chain/ WHS
Experience
- Essential working experience of two years in relevant jobs, experience with MSF or other NGOs
- Desirable proven understanding of MSF Field Logistics (general knowledge of MSF equipment and kits in accordance to the nature of the project
Language Level Description
C1 Proficient User
Effective Operational Proficiency or advanced
- Can understand a wide range of demanding, longer texts, and recognise implicit meaning.
- Can express ideas fluently and spontaneously without much obvious searching for expressions.
- Can use language flexibly and effectively for social, academic and professional purposes.
- Can produce clear, well-structured, detailed text on complex subjects, showing controlled use of organisational patterns, connectors and cohesive devices.
Technical Skills
This job doesn't have technical skills.
Transversal Competencies
Strategic Vision
Has an overview and links current actions with organisational objectives
- Contributes towards the global vision.
- Relates the objectives of his/her project to MSF’s objectives.
- Is able to distinguish between working activities that give value to MSF’s objectives and those that do not.
- Sets and maintains an order of priorities in his/her work according to MSF’s strategic objectives.
Service Orientation
Anticipates clients’ needs
- Anticipates the need to offer information about the services provided.
- Offers services that deliver added value to clients.
- Responds to clients’ needs even when the demand is not explicit.
- Thinks about the effect of his/her actions on others.
- Is proactive in ascertaining the future needs of clients and understanding their underlying needs.
Teamwork and Cooperation
Builds team spirit within the organisation
- Fosters and encourages collaboration between members of different teams, services and departments, even in difficult situations.
- Explains to others (in meetings, speeches, etc.) the importance of working in teams.
- Acts by example.
Leadership
Uses actions and indirect influences to persuade
- Gives solid and coherent arguments to support his/her points to the interlocutor, stressing the key information.
- Uses different communication tools and means (internal and external resources) to get the message across.
- Selects communication strategies to have a persuasive impact on the interlocutor.
- Seeks backup from experts and third parties to strengthen his/her point of view.
- Manages his/her emotions.
People Management and Development
Works on the growth and development of team members
- Offers each team member an equal opportunity to succeed.
- Publicly acknowledges good performance and positively reinforces it.
- Considers the personal development of each team member and proposes an individual development plan.