LM02100 LOGISTICS FIN HR MANAGER

Planning, coordinating, and monitoring all technical logistics, supply chain, HR and finance related activities in the project according to MSF protocols, standards and policies, in order to optimize the mission’s response to the needs of the target population and ensure an optimal running of the project

Accountabilities

Establishing, planning and supervising in close collaboration with the PC and the LogCo/SupplyCo/HRCo/FinCo, the technical logistics and the supply, HR and Fin activities in the project. Identyfying and addressing the needs of the project
Monitoring the implementation of the following activities in accordance with MSF procedures and guidelines:

Logistics:

supervising a support structure and the timely execution of all curative and preventive maintenance and repairs for the effective management of all MSF equipment and facilities in order to ensure its good condition and usability. Supervising and training the teams of drivers, mechanics and any other staff involved in vehicle management in order to ensure their operating capabilities
Supervising, planning and guaranteeing the quality of construction and rehabilitation projects and the first line ICT support
Managing the team of guards
Ensure construction/rehabilitation works and energy/electricity installation/maintenance

Supply:

Coordinating, in close collaboration with the Medical referent in the project and the LogCo, the supply chain processes and systems, keeping updated information on stocks (expiry dates, security level, pipeline and lead times) in order to ensure availability of all the medical and non-medical material and related services under optimal conditions.
Supervising administration related activities, in close relation with the Finance-Admin Manager and in accordance with the MSF purchasing and payment procedures for the mission

Watsan:

Implementing, in conjunction with the line manager the water sanitation activities planned for the Project, proposing improvements when necessary, in order to ensure project healthy conditions.

Finance/Admin:

Carrying out Finance related activities, in close relation with the Finance Manager,ensuring taxes and national social insurances compliance, transparency on accountancy as well as coherent information on service supply chain processes
Tracking administrative employment contracts for national staff, updating the existing database to comply with local labour regulations, coordinating and supervising procedures for payroll, controlling the payment of overtime and the closing of the monthly payroll.Preparing declarations form for monthly taxes and employee/employer social security contributions, creating a file containing all data to comply with legal regulations

HR:

Planning and supervising, in close coordination with HR department the associated processes (recruitment, training/induction/briefing, evaluation, potential detection, etc.) of the national staff under his/her responsibility as specified by the line manager and the administrative and logistic processes (end of contract, accommodation, extension of mission, early return, etc) of the international staff of the project in order to ensure an efficient staff sizing, facilitating its reception, movements and legal compliance
In close collaboration with the Project Coordinator, defining/updating the project security policy, implementing the technical aspects of the risk reduction policy in order to ensure people’s security.
Participating in monthly reports according to guidelines (SitReps, logistical statistics, etc

Education

Essential, secondary education or technical skills in three or more of the following fields: vehicle mechanics, energy electricity, ICT, supply management, communication, construction, watsan.
Valid and clean driving license

Experience

Essential, 2 years of previous working experience. in logistics activities related jobs. Desirable, previous experience in humanitarian aid

Language Level Description

B2 Independent User

Vantage or upper intermediate

Can understand the main ideas of complex text on both concrete and abstract topics, including technical discussions in his/her field of specialisation.
Can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers quite possible without strain for either party.
Can produce clear, detailed text on a wide range of subjects and explain a viewpoint on a topical issue giving the advantages and disadvantages of various options.

Technical Skills

Facility Management

AUTONOMOUS

Able to identify the needs of a base in terms of non-medical investment equipment.

Able to analyse/interpret the data extracted from Buphagus

Basic knowledge of the equipment management policy (identification, maintenance procedures, standard articles, etc.)

Able to evaluate the impact of inhouse or outhouse servicing of investiment equipments

Management of Offices and Workplace Safety

AUTONOMOUS

Ability to collect the needs of the building users and propose and implement rational solutions

Ability to understand and evaluate the local real estate market.

General knowledge of safety hazard and related soultions

General technical knowledge of the maintenance principles/tools for all the tehcnical services related to the buildings

Transport/Mechanic

UNDER SUPERVISION

Familiar with MSF basic standard tools and procedures (Carnet de Bord, fiche de travail, dayly and weekly check, service « A » and « B »)

Basic knowledge of mechanical spareparts

Be able to properly manage a of fuel storage and to respect refueling principles/rules.

Sound knowledge of driving rules

Vehicle Feet Management

AUTONOMOUS

Be able to size the project fleet and related equipment according to Msf standards and deployment conditions

Be able to organize a garage facility on the basis of MSF standards

Ability to evaluate the pertinency of local outsurcing basic maintenance service of the fleet

Sound Knowledge of mechanical spareparts, (produce regularly order sparepart)

Aerial Operations

UNDER SUPERVISION

Good knowledge of MSF projects air protocols (procedures, flight planning)

Ability of monitoring freight and passanger movements

Able to handle aircraft arrival and departure (airstrip clearing, contact with pilot)

Knowledge of MSF safety policies and protocols with regards to an aerial operation

Electricity

UNDER SUPERVISION

Able to recognise the 3 priorities (safety, protection, continuity of service).

Able to follow a logic procedure in order to detect simple electricity problems

Able to apply the basic laws of electricity (volt, ampere, watt, AC/DC).

Able to produce basic facilities based on MSF standard kits (lighting kit, small generator, charger/inverter)

Information and Communication Technology

UNDER SUPERVISION

Able to explain the MSF IT policy (3S: Security, Standardization, backup System)

Able to perform, verify and re-install a backup

Able to apply installation and maintenance procedures for IT material

Basic knowledge of computer network architecture

Able to follow a logic procedure in order to detect IT problems

Telecommunications

UNDER SUPERVISION

Familiar with MSF basic standard tools and procedures (Difference between HF and VHF, estqblish radio contact, use of satellite phone, use and interpret an swvr meter)

Biomedical Equipment

UNDER SUPERVISION

Be familiar with the types of medical apparatus most used by MSF.

Be able to carry out basic preventive maintenance.

Familiar with MSF basic standard tools and procedures related to biomed equipments

Construction and Renovation

UNDER SUPERVISION

Familiar with renovation and/or construction proceduresfor simple structures (temporary, semi-premanent and permanent)

Good knowlegde of existing MSF construction reference guides/tools.

Explain the MSF prerequisites for a construction project.

Able to draw a schematic diagram.

Able to recognize the need of supply in terms of materials

Water, Hygiene and Sanitation

UNDER SUPERVISION

Explain the link between WHS and (Public) Health.

Be able to estimate the needs for water & excrement management for health‐care structures & camps.

Be able to install a small water network with MSF kits (motorised pump, bladder, distribution line).

Know how to perform a batch chlorination

Explain the principles of systems for management of excrement (defecation area, latrine pits, improved latrine pits, simple latrine, VIP, water latrine, septic tank).

Explain the principles of water evacuation (grease trap, infiltration trenches).

Explain the principles of medical waste management (categories & equipment)

Safety

AUTONOMOUS

Able to identify the major risks presented by a project in terms of safety of goods and persons, in collaboration with the project coordinator.

Able to identify measures to reduce risks and develop a contingency plan for a project

Transversal Competencies

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Commitment to MSF’s Principles

Demonstrates loyalty, awareness and respect for MSF’s values

Expresses his/her interest by talking/asking/giving informed opinions about MSF’s activities.
Expresses he/she wants to work with MSF because of its principles and mission.
Overtly expresses his/her satisfaction at belonging to MSF and defends MSF’s social mission.
Refers to beneficiaries* when speaking about his/her own work.
Always transmits a positive image of MSF in front of both colleagues and external people.
Translates the principles of MSF into actions.

Behavioural Flexibility

Adapts behaviour to the needs of the situation

Accepts decisions which are not completely in line with his/her personal opinions.
Is flexible in applying and adapting procedures.
Adapts his/her behaviour to the characteristics of the interlocutor and/or situation.
Learns from problems and difficulties, becoming more competent at resolving similar situations in the future.
Looks for adaptable solutions in order to achieve objectives.
Reassesses priorities when circumstances change, focusing on objectives.

Results and Quality Orientation

Improves performance and sets ambitious and realistic goals

Strives to continually improve work methods.
Suggests news ways of increasing efficiency in his/her field of action.
Demonstrates a continuous learning attitude.
Sets as an objective the improvement of the process.

Teamwork and Cooperation

Encourages, engages and motivates people to work as a team

Shows he/she values the experience and input of other team members through empathetic communication.
Makes decisions taking into account how they affect the team.
Actively seeks input from team members to define how they will work together.
Makes sure the common objective is known and supported by all the team.
Works to achieve cohesion and a spirit of cooperation in the team.
Involves the team in the decision-making process that may affect all its members.

People Management and Development

Gives feedback and sets limits

Informs and gives feedback about results achieved by the team.
Individually rectifies ineffective behaviour through constructive feedback.
Acknowledges the positive performance of his/her collaborators, using suitable techniques for the follow-up appraisal.
Manages any discrepancies between team members’ expectations and the reality of their situation.
Is approachable and makes time for all team members.

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