LT04400 PURCHASING CLERK

Supply Manager / Supply Chain Officer / Supply Activity Supervisor

Supply Manager / Supply Chain Officer / Supply Supervisor

Logistics and Supply

Carrying out purchases of a supply office according to MSF standards and protocols in order to ensure an ongoing supply of all sorts of goods

Carrying out the purchases of a supply office on the basis of purchase documents issued by the line manager and managing the administrative and accounting procedures related to purchasing.
At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing procedure. Below an agreed threshold, directly assessing the local market, seeks products and suppliers that offer the best value for money, and negotiates prices.
Placing purchase orders to pre-selected suppliers with whom prices have been agreed.
Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval.
Regularly updating the supplier-item-price data on the supply office. Informing the Logistics or Supply Supervisor and Log Co/ Logistics Manager of all information or modifications to the "item-supplier" data: price, address, items available….
Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), advances issued by the Finance Department,etc. Updating information on purchase lists after purchases are made
Assisting in reception control process with the storekeeper and supply activity supervisor

Essential, secondary education; commerce related studies desirable

At least two years in supply chain related jobs

Can understand the main points of clear standard input on familiar matters regularly encountered in work, school, leisure, etc.
Can deal with most situations likely to arise while travelling in an area where the language is spoken.
Can produce simple connected text on topics that are familiar or of personal interest.
Can describe experiences and events, dreams, hopes and ambitions and briefly give reasons and explanations for opinions and plans.

This job doesn't have technical skills.

Demonstrates knowledge of and accepts MSF’s principles

Respects the choices made by the organisation.
Has basic knowledge of MSF’s mission and main activities.
Respects and accepts the medical ethics and principles of MSF.
Knows the difference between MSF’s activities and those of other NGOs and actors.

Accepts changes

Manages own stress

Expresses awareness of his/her own stress level.
Is able to identify causes of his/her own stress and/or asks for help in detecting them.
Is able to express to others his/her personal stressors at an appropriate time without overwhelming them.

Performs his/her work

Knows objectives of the job.
Defines tasks to achieve objectives and establishes a working plan.
Reviews and checks his/her work to detect mistakes and to correct them immediately.
Values high-quality work.

Knows and understands clients’ needs and interests

Identifies and has a clear understanding of who the client to be served is.
Identifies clients’ needs and concerns, and provides them with useful information and quick solutions.
Listens to clients and asks them questions to determine their needs and motivations.
Gets to know how the rest of the team works.

Acknowledges the importance of teamwork and cooperation

Is responsible for his/her work because he/she knows the repercussions it has on the team or on others.
Establishes and maintains good working relationships with colleagues, is accessible and listens to others.
Cooperates with the team and supports decisions made.
Demonstrates a predisposition to work with others and gives help when asked.
Acknowledges there are common goals as well as individual objectives deriving from the personal plan of action.