LM02001

PROJECT SUPPLY CHAIN MANAGER

Level   9



Reports to (Hierarchical)

project coordinator / Logistic Manager / LTLProject Coordinator

Reports to (Functional)

Supply Chain Coordinator or Logistics Coordinator

Job Family

Logistics and Supply


Main Purpose

Defining, coordinating and monitoring the supply chain activities in the project according to MSF protocols, standards and procedures in order to ensure the optimal running of the project


Accountabilities

  • In collaboration with the Project Coordinator and the Supply Chain Coordinator or Logistics Coordinator, planning, establishing and reviewing the supply activities in the project including its budget, in order to identify and optimize the response to the needs of the mission and the targeted population
  • Monitoring and ensuring the efficient and smooth running of the following supply activities in the project: order processing, local purchase management, physical (warehousing) and administrative (management of movements) stock management, freight management, supply administration and implementation of standard supply tools (LogistiX 7, Q4, etc.)
  • Ensuring the availability of relevant management data to the owners of the stock, project and capital coordination (expired drugs, risk of shortages, stock reports, lead time, pipeline, etc.).
  • Managing the supply team in the project, and in collaboration with the PC, Supply Chain Co or LogCo and the HRCo, participating in the planning and implementation of HR associated processes (recruitment, training, briefing/debriefing, evaluation, detection of potential, development and communication) of the staff under his / her responsibility in order to ensure both the sizing and the amount of knowledge required to correctly perform all supply activities
  • Participating in monthly reporting according to guidelines

Education

Essential degree and specialization in Logistics/Supply Chain is an asset


Experience

Minimum 2 years' experience in supply chain


Language Level Description

B2  Independent User

Vantage or upper intermediate

  • Can understand the main ideas of complex text on both concrete and abstract topics, including technical discussions in his/her field of specialisation.
  • Can interact with a degree of fluency and spontaneity that makes regular interaction with native speakers quite possible without strain for either party.
  • Can produce clear, detailed text on a wide range of subjects and explain a viewpoint on a topical issue giving the advantages and disadvantages of various options.


Technical Skills



Warehousing

AUTONOMOUS

Able to use all the warehouse's devices and premises

Knowledge of warehouse layout and good flows

Able to use basic administrative tools (stock cards)

Able to explain safety and security guidelines about warehousing

Quality control knowledge

Understanding of good distribution practices (GDP) on handling, controlling and storing

Able to explain picking packing techniques for different types of items (cold chain, DGR...)

Able to follow the instructions coming from a specific stock management theory (FEFO, shelf line, etc.)

Transport

UNDER SUPERVISION

Able to read incoming transport documents and to write outcoming transport documents

Capacity to detect anomalies at the moment of reception and to declare a claim.

Customs


Procurement

AUTONOMOUS

Able to bargain prices and the sell's conditions

Able to compare quotations

Able to make basic contracts.

Supply IS

AUTONOMOUS

Able to use supply software in the entire supply chain.

Demand Planning

AUTONOMOUS

Able to calculate stock levels, thresholds and consumptions

Customer Service Management

MASTER

Able to work according to client requirements

Knowledge of downstream claim management

Able to establish customer reports.

Supply process Synchronization

MASTER

Able to collect indicators and to analyse them with regards to their activities

Collaborative planning

AUTONOMOUS
Update MSF Supply information systems and alert stakeholder at milestones and when data accuracy is question, in a proactive and interdepartemental collaboration.


Transversal Competencies



Commitment to MSF’s Principles

Demonstrates loyalty, awareness and respect for MSF’s values

  • Expresses his/her interest by talking/asking/giving informed opinions about MSF’s activities.
  • Expresses he/she wants to work with MSF because of its principles and mission.
  • Overtly expresses his/her satisfaction at belonging to MSF and defends MSF’s social mission.
  • Refers to beneficiaries* when speaking about his/her own work.
  • Always transmits a positive image of MSF in front of both colleagues and external people.
  • Translates the principles of MSF into actions.

Behavioural Flexibility

Adapts behaviour to the needs of the situation

  • Accepts decisions which are not completely in line with his/her personal opinions.
  • Is flexible in applying and adapting procedures.
  • Adapts his/her behaviour to the characteristics of the interlocutor and/or situation.
  • Learns from problems and difficulties, becoming more competent at resolving similar situations in the future.
  • Looks for adaptable solutions in order to achieve objectives.
  • Reassesses priorities when circumstances change, focusing on objectives. 

Results and Quality Orientation

Improves performance and sets ambitious and realistic goals

  • Strives to continually improve work methods.
  • Suggests news ways of increasing efficiency in his/her field of action.
  • Demonstrates a continuous learning attitude.
  • Sets as an objective the improvement of the process. 

Teamwork and Cooperation

Encourages, engages and motivates people to work as a team

  • Shows he/she values the experience and input of other team members through empathetic communication.
  • Makes decisions taking into account how they affect the team.
  • Actively seeks input from team members to define how they will work together.
  • Makes sure the common objective is known and supported by all the team.
  • Works to achieve cohesion and a spirit of cooperation in the team.
  • Involves the team in the decision-making process that may affect all its members. 

People Management and Development

Gives feedback and sets limits

  • Informs and gives feedback about results achieved by the team.
  • Individually rectifies ineffective behaviour through constructive feedback.
  • Acknowledges the positive performance of his/her collaborators, using suitable techniques for the follow-up appraisal.
  • Manages any discrepancies between team members’ expectations and the reality of their situation.
  • Is approachable and makes time for all team members. 


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